Almost every business with an accounts payable system can understand that there is a high margin for error when making manual AP entries. However, unlike manual methods, NetSuite automates the AP process and transforms it into a secure, error-free, and user-friendly system.
With NetSuite AP automation, a business can more effectively log payables, track bills, manage vendor lists, and make payments without any manual entries.
This article will cover the following topics:
With NetSuite AP automation, the review, approval, and payment of vendor invoices are automated, providing an organization with enhanced efficiency in the Accounts Payable (AP) process. The NetSuite AP automation process includes the efficient management of all aspects of accounts payable, including:
This efficient and automated process also contains an in-built approval workflow for a more efficient approval system. With many features to assist in payment management, NetSuite simplifies the AP process and allows for error-free data reporting and enhanced efficiency among the various departments in an organization.
For additional information regarding PayEm's NetSuite capabilities, be sure to check out our articles regarding field customization tips and credit card reconciliation.
By implementing NetSuite accounts payable into the procure-to-pay process, any business can eliminate manual data entry while improving time and resource allocation. When less time and effort are spent on the manual entry of bills and credit card details, company resources may be diverted towards completing more mission-critical tasks, which in turn enhances productivity on a company-wide basis.
Let’s explore the benefits of NetSuite AP automation in greater detail:
Time conservation - In a standard accounts payable system, invoices wait for payment with no set deadline. This often compromises relationships with vendors and slows down the AP process. Automated routing can circumvent these delays, thus enabling the approval process to become highly functional. With automated status updates, rule-based approvals, and a reduction in days payable outstanding (DPO), NetSuite AP automation is the ideal solution to time shortage caused by a backlogged AP workflow, especially when in conjunction with PayEm’s spend management capabilities.
Enhanced accuracy - Error reduction is guaranteed with one singular, streamlined AP system. In turn, fewer errors equate to greater cost control. Businesses can avoid the potential invoice redundancy, along with the manual entry of line-item data.
Fewer manual tasks - NetSuite accounts payable automation enables companies to access a more significant percentage of their labor resources and allocate them to more practical tasks. Reducing manual labor spent by accountants and bookkeepers on cumbersome and redundant tasks through spend management increases accuracy and time management.
Improve internal controls - NetSuite AP automation is ideal for improving internal controls. NetSuite’s robust and fully featured AP automation allows for more substantial fraud prevention, reduction of payment errors, elimination of human error, and enhanced standardization in the accounts payable process.
Non-duplication of accounting - Duplicate payments to the same invoice are one of the most common issues businesses face. With account match capability, NetSuite AP management eliminates duplications in accounting procedures.
Accept electronic invoices - Electronic invoicing allows for submitting and paying a bill electronically. This option, enabled by NetSuite AP automation, creates greater efficiency, reduces the margin for error at the data entry point, and enhances security throughout the AP process.
| Manual Accounts Payable | NetSuite AP Automation | |
|---|---|---|
| Invoice management | Greater room for error and inaccuracies across departments | Errors are eliminated and invoice data is fully validated to avoid duplications |
| Account Payable Data Logs | Excessive time expenditure when individual transactions are manually logged | Automated data recording improves the AP workflow and saves time |
